The importance of data backup and recovery in 2020

The importance of data backup and recovery in 2020

As the novel coronavirus continues to proliferate across the globe, businesses worldwide are undergoing the ultimate stress test — urgently reexamining disaster recovery and business continuity plans.

Unfortunately, small- and medium-sized businesses (SMBs) are the hardest hit. With fewer resources to operate on, some SMBs have barely enough to spend on contingencies. And although businesses like yours have probably confronted and recovered from a crisis, a global catastrophe caused by the COVID-19 pandemic will have more significant repercussions in the long term.

So what can you do to protect your business amidst major crisis situations? Minimize potential damages with a backup and recovery plan.

The significance of data backup and recovery

Losing critical business data can shut down your operations. As such, it’s necessary to implement a data backup and recovery strategy that will allow you to access and recover essential business data and continue to carry out operations without losing clients or profit.

A backup and recovery plan consists of two plans of action: one for data backup and another for recovery. Some data backup plans may involve creating instructions on how to back up and restore files in an external hard drive. Others might include several sets of instructions for storing extra copies of specific types of data both locally and in the cloud.

The scope of a backup and recovery plan depends on the applications you use, where you store data, and other pertinent factors. In some instances, you’ll also have to consider needs for archiving (or moving unused data for long-term retention) and regulation compliance.

While having a backup plan is important, you must also have a disaster recovery plan. The main difference between the two is breadth. A backup plan involves steps in securing copies of essential files and data. Meanwhile, disaster recovery encompasses strategic measures for responding to a disaster event — including putting the backups into action.

If you want to learn the differences between data backup and disaster recovery, Prosum's experts can explain further.

The backup plan

Fundamentally, a backup plan must incorporate methods such as automated backups to ensure that backups are properly initiated and completed. It should also include a process for validating that these backups can be restored. It’s recommended that you back up your files regularly to minimize the risks of losing data as a result of inconsistent backup practices.

It's also crucial to create a detailed guide on backing up. The guide must be thorough and clear so that your IT team and your employees know what steps to take to protect your business’s data. It also pays to review and test your backup plan once a year to make sure the variables and processes involved are up to date.

One of the most important elements of a backup plan is making sure the plan is enacted. Assign a person or a team that will perform backups and ensure they're completed every time, to establish overall accountability.

The recovery plan

A recovery plan tends to be more detailed than a backup plan. If your backup plan involves backing up data and systems in bulk, then your recovery plan must include instructions on how to restore a single file or an independent computer as opposed to an entire system. It would be disadvantageous to revert an entire network if only one computer needs to be restored.

Therefore, a recovery plan must describe common retrieval or restoration activities while taking into account factors like system dependencies. As with a backup plan, one of the key elements of a recovery plan is ensuring that only the right personnel are performing the restorations.

The need for expert help

With the help of IT specialists, you increase your chances of successfully creating a backup and recovery plan. Responding to crises underprepared can considerably harm your business. Getting the help of experienced professionals will allow you to properly address certain crisis situations and help you prepare your business for future disasters.

Count on Prosum to strengthen your data’s security. We’ll back up all your domain and server information and store it on an off-site server so you’ll always be able to access your data quickly, no matter the situation. You don’t have to face the battle alone, get Prosum on your side.

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